Submit an Invoice - Supplier

When the purchase of goods and services is authorized by a purchase order, the supplier must provide an invoice for payment. An invoice is a supplier-generated document that should at a minimum include all the following information:

• • “Bill to” School Name or Inglewood Unified School District
  • “Ship to” School Name or Inglewood Unified School District
  • Purchase order number
  • Itemized order details
  • Amount due
  • Supplier name
  • Date of invoice
  • Remit address of supplier

The above can be found on the front page of the purchase order.

 

To ensure prompt payment and to avoid late-payment penalties, all invoices should be emailed directly by the supplier to [email protected]. Mailing and emailing information can be found on the supplier purchase order.
The District does not accept supplier statements in lieu of an invoice, except when the statement is for utilities, phone services, or leases.

 

All invoices will be assessed according to current tax regulations and handled accordingly.

 

School/Department financial approvals are required for invoices related to purchase orders valued at $500 or higher. An invoice that contains a discrepancy from the purchase order requires department financial approval, regardless of the purchase order’s value. A discrepancy is determined at the line level and occurs when the invoice exceeds the purchase order by 10%.

 

In order for an invoice to be processed for payment, the corresponding purchase order must contain sufficient funding.